Volunteers are the backbone of our Patriot All-America event to be held during the week of December 26-31 at The Wigwam in Litchfield Park, Arizona. The event will highlight top collegians from throughout the country as well as Great Britain and Ireland while honoring our military heroes.
We have highlighted the various volunteer positions and volunteers are now able to sign up for this year’s event.
Thursday – Saturday, Dec. 29–31
Time requirements vary depending on which hole you are assigned to.
Volunteers are needed to record scores from players during their round. Volunteers are stationed every three holes (3, 6, 9, 12, 15 and 18). When the players complete the final hole of each rotation, the scorer will first enter the players’ scores from each of the last three holes on a worksheet. They will then transfer those scores onto a tablet provided by the Committee and upload them to the Patriot website.
The same six holes will also serve as checkpoints for monitoring pace of play. If a group is out of position based on the timepar that is published, the volunteer will report to the players that they are out of position and will then notify the Rules Committee of the details. Individuals monitoring pace of play are NOT responsible for applying any penalties.
Tuesday, Dec. 27: 10 a.m. – 12 noon.
Registration volunteers provide check-in materials and information for AM/AM participants upon arrival.
The registration table will be located adjacent to the Golf Shop and Scoreboard area.
The tournament Opening Ceremonies is scheduled for 10:30 a.m. at the driving range. It is likely that several of those playing in the AM/AM will come early to see the ceremony…they may either register before or after. If they arrive early be sure to mention the Ceremonies and suggest that they might like to attend.
GROUNDS SETUP CREW
Monday, Dec. 26: 10 a.m. – 1 p.m.
Volunteers will assist in setting up the signage for the tournament including Patriot flags at the golf course, American Flags around the driving range sponsor banners, registration signage, directional signs, stickers on paths, etc.
GAME ROOM HOSPITALITY
Tuesday and Wednesday, Dec. 27,28: 7 p.m. – 10 p.m.
Thursday and Friday, Dec. 29,30: 4 p.m. – 10 p.m.
The Oreibi Room at the Wigwam Resort will be set up as a game room and will include pool tables, ping pong tables, corn hole and TV’s. Game Room Volunteers are chaperones for players. Snacks and drinks, will be provided for the players.
Monday, Dec. 26: 7 a.m. – Midnight
Tuesday, Dec. 27: 7 a.m. – Last player arrives
Greeters are positioned at the airport in order to meet incoming players and direct them to the appropriate Super Shuttle transportation. Headquarters for the greeters is the Starbucks at Terminal 4 Baggage Claim area. There will be a Patriot All-America staff coordinator on site to direct where the volunteers need to be. If the player is arriving in another terminal, they will take the inter-terminal bus to collect and either put them on a shuttle from that terminal or return them to Terminal 4.
Super Shuttle has been contracted to provide the transportation vehicles that will transport players and their friends/family to the Wigwam. Super Shuttle will provide a manifest of the details of all arriving players, including time, airline, terminal and how many will be utilizing the shuttle.
The scheduled volunteer times listed above are estimates. Once we have arrival information from the players, we will adjust to make sure we have greeters present for all arrivals.
Thursday- Saturday, Dec. 29–31
Deliver players to 10th tee: 9 a.m. to 11:30 a.m.
Return players to clubhouse : 1:15 p.m. to 4 p.m.
Shuttle drivers are needed to transport players from the practice area to the 10th tee and return them to the clubhouse following their round. An SUV will be provided. Shuttle drivers are asked to be there about 8:45 a.m. On arrival, go to the Volunteer Check-in to pick up the keys to the SUV. Return the keys there at the end of your shift.
There are two different duties that will be shared by all Shuttle volunteers:
- Coordinating player movement to and from the Shuttles by schedule, assisted by Rules Committee members when necessary.
- Driving players, caddies and occasionally guests to #10 tee and returning them after play from #9 green Scoring Area. Driving time should be about 5 minutes.
Coordinators will have a copy of the Starter Schedule for #10 tee. Players will be directed to the departure area on Old Litchfield Rd. to the west of #1 Tee to depart 20 minutes prior the scheduled starting time. Players are directed to the putting green to meet the Coordinator. We expect most players will be cooperative. The first shuttle will leave the clubhouse area at about 9:10 a.m.
On-Course Assistance for the Am/Am
During the Am/Am event, Fighter Country Partners from Luke Air Force base will be holding some fun games/challenges on several holes on the golf course. Volunteers are needed to assist.
Thursday- Saturday, Dec. 29–31: 9 a.m. – End of round
Announcing is handled exclusively by The Thunderbirds organization
We will have volunteers announcing the players starting on the 1st and 10th tee as well as the approach to the 18th green.
When the Starter indicates it is time to begin, use the statement outline below to announce the players – include the players name, school, and the name and rank of the soldier that they are honoring.
“This is the 9:00 starting time. First to play is Mr. John Smith, Arizona State University, honoring Sgt. James Doe. Play away, please.”
When Mr. Smith has played and begins to move from the tee, announce the next player in the same fashion.
As players approach the 18th green and before any shots are played from the immediate vicinity of the green, announce the group as follows.
“Please welcome (player) from (college) honoring (military person).”
Announce all three at one time.
PLAYER REGISTRATION IN HOTEL LOBBY
Monday, Dec. 26: 3 p.m. – 9 p.m.
Tuesday, Dec. 27: 7 a.m. – 10:30 a.m.
Registration volunteers provide Check-in materials and information for players, family and friends on arrival.